spec c-00 — contact · intake desk · new york, ny
two tabs open: the solicitation PDF, and the portal clock counting down in Eastern time.
Send both — the topic or RFA number and your due date. Within one business day you’ll have a reply with two or three call times and a first read on which package fits. The 45-minute scoping call is free; the written flat-fee quote follows it.
due inside three weeks? ring (917) 488-6951 instead of writing.
§ 01 — routing
what to send, by situation
Each inquiry type has a fastest path. Match your row, put the listed item in the first line of your message, and the reply can skip straight to scope.
| if you’re bringing | put this in line one | best channel | reply window |
|---|---|---|---|
| a new federal packagepkg-03 · SBIR/STTR phase I | Agency, topic or RFA number, and the due date with its time zone. | The form below, or email | 1 business day |
| a foundation requestpkg-02 · LOI + narrative | The funder’s RFP or guidelines link, your ask amount, and whether an LOI is required. | The form below | 1 business day |
| a resubmission or phase IIpkg-04 · from $8,960 | The summary statement or reviewer comments, attached as a PDF, plus the next receipt date. | Email — attachments travel there | 1 business day; fixed quote after reading |
| no solicitation yetpkg-01 · funding scan, $685 | A one-paragraph project description, your entity type, and the dollar range you need. | The form below — choose “funding scan” | 1 business day |
| a due date inside 3 weeksany package · call first | The due date and hour. If the call goes to voicemail, say it in the first ten seconds. | (917) 488-6951 | 1 business day, with a go / no-go |
| a live submissioncurrent clients · submit day | The portal’s error or validation message, copied verbatim — not paraphrased. | (917) 488-6951 | we stay on until the tracking number posts |
Not sure which row is yours? Write “unsure” in line one. Sorting it out is part of the scoping call.
§ 02 — intake
one form, read by the writer who’d take the file.
No intake coordinator, no auto-responder sequence. The message lands with the person who would draft your narrative, and the reply comes from them.
- t+0 · sentBrief logged against your due dateWe convert the deadline to Eastern time and note any registrations you’ll still need.
- t+1 business dayReply with two or three call timesPlus a first read on which package — scan, foundation, federal, or phase II — fits.
- the call · 45 minScope, gaps, and a go / wait / skipBy video or phone. You leave knowing whether the timeline is credible.
- t+2 business days afterWritten quote and engagement letterFlat fee, lead time, and both payment milestones stated before a page is drafted.
§ 03 — when to write in
measured in weeks back from the due date
The scale below runs left to right toward submission. Where your deadline sits on it decides which channel to use and how much of a package is still buildable.
−12 wks and earlier
scan, then choose
Room for a full funding scan before committing. The $685 fee is credited to any writing package booked within 90 days.
−10 to −8 wks
the federal window
Where SBIR/STTR packages should start. SAM.gov, Login.gov and agency-portal registrations can consume several of these weeks on their own.
−4 wks
foundation lead time
Enough for an LOI, narrative, logic model and program budget to clear two revision rounds.
−3 wks and closer
call, don’t email
We’ll tell you on that call whether a credible package is still possible — and say so plainly if it isn’t. (917) 488-6951
due date · time zone as printed in the solicitation
§ 04 — the address of record
a working desk in New York, not a lobby
The address below is where drafts are written and engagement letters are signed. Calls run by video or phone; meetings in person are set by arrangement only.
plot · fig. c-2 · schematic, not to scale
88 East 163Rd St Apt 17, New York, NY 10029 open the coordinates in maps →
spec c-4 — hours, meetings, clock
hours
By appointment — book a call
Set by email or phone. Submit-day calls run until the agency returns a tracking number.
meetings
video, phone, or by arrangement
Not a walk-in office. If a site visit or in-person PI interview helps the package, we schedule it on the call.
invoicing
ACH, Visa, Mastercard, Amex
50% at kickoff, 50% before final hand-off. Both figures appear in the engagement letter.